Question

Can I export the Smart Narrative from Power BI into other formats, like Word or PDF?
I need to share Power BI insights with stakeholders who prefer traditional document formats. Once a Smart Narrative is created in a report, is there a way to export or embed the generated narrative into external formats like Microsoft Word or PDF while maintaining formatting and context?

Answer 1

Power BI can be done in Word or PDF format, though there may be some restrictions. Although there isn't a one-click export feature for Smart Narrative text in Power BI at the moment, there are workable ways to incorporate the narrative into conventional document formats while maintaining its context.

These are your primary choices:

The complete Power BI report can be exported to PDF:

The "Export to PDF" feature in Power BI Desktop or Power BI Service allows you to export the report as a PDF. The formatting and contextual information of the Smart Narrative visual will be preserved, just as it is on the report page. Sharing this with stakeholders who would rather have a read-only copy of reports

You can manually copy and paste the text from the Smart Narrative visual into Word if you need to include the narrative in a Word document. You can reformat or annotate the textual insights as required for formal reporting, but the interactivity is lost.

Use Power Automate or Power BI Paginated Reports: You can use Power BI Paginated Reports or integrate Power Automate to export report pages, including Smart Narrative, to Word or PDF on a schedule for more automated and formatted exports (such as recurring financial reports).